Application for Admission
1.04 In order to be eligible for admission to a programme of study prescribed for a particular degree or diploma, an applicant must have previously satisfied all the admission requirements specified for that degree or diploma.
1.05 Applications for admission will normally be entertained from 15th October to 30th December each year, but the Institute may stipulate any other period for this purpose. Publicity will be given by notices in the Press as to the period within which applications will be entertained in respect of each Academic Year.
1.06 Every application for admission should be made on the prescribed form obtained from the Institute and should be addressed to the Director of the Institute.
1.07 An applicant should submit with his preliminary application acceptable original certificate/s in support of his qualifications and such other documents as are relevant to that application.
1.08 Where an applicant has a choice in regard to the mode of registration, medium of study, subjects, etc., his/her choice must be very clearly specified in the preliminary application.
1.09 In the event of a discrepancy in the name appearing in an applicant's educational certificate and the name given by the applicant in the preliminary application form, an affidavit to the effect that both names refer to the applicant should be attached to the application form.
1.10 Duly completed application forms should be sent to the Director of the Institute on or before the stipulated date given in the application form.
1.11 Each application for admission will be considered by the Faculty Board whose decision thereon is final and conclusive. The Faculty Board, where necessary, may require an applicant to present himself for a viva voce examination to consider his eligibility for admission.
Registration
1.12 A person whose application has been accepted will be registered for the relevant Diploma or Degree Programme subject to his abiding by all rules and regulations prescribed for that examination.
1.13 It shall be the responsibility of every student to ensure that he remains continuously registered from the date of his first registration to the respective programme of study up to the time he would complete the requirements for his diploma or degree.
1.14 A student who wishes to modify his status of registration (e.g. Part-time to Full-time status) or to modify or change the title or scope or content of his thesis or papers for the written examination or any other related matter, should make a written application to the Director of the Institute.
1.15 The Institute may grant approval for the proposed modification subject, if necessary, to the deferment of the date of entry to the respective examination. For this purpose the period between the date of the original registration and the date on which the modification was approved will be taken into consideration.
1.16 Where an applicant is unable in the first instance to provide documentary evidence of his academic qualifications he will be registered as a provisional student and upon his submission of the documentary evidence called for he will be transferred to regular student status.
Withdrawal and Re-admission
1.17 A student who in the opinion of the Faculty Board had failed to make
satisfactory progress in his course work or research may be required by the
Faculty Board to withdraw from his programme of study.
1.18 A student who had voluntarily withdrawn from his programme of study but wishes to resume his programme or who had failed to satisfy, within the prescribed period, the requirements for the degree or the diploma can apply for readmission.
1.19 The acceptance of an application for readmission is conditioned upon the student concerned being required to satisfy such requirements as the Faculty Board may stipulate.
Enrolment as Casual Students
1.20 A person who is desirous of following any of the courses of study offered by the Institute or of availing himself of the facilities available for postgraduate research in the Institute may seek registration as a casual student.
1.21 Such students are entitled to supervision/consultation and, where applicable, to attend lectures, seminars and workshops and use library facilities.
1.22 Application for enrolment as a casual student may be made at any time to the Director of the Institute.
1.23 Every such application should be made by formal letter clearly indicating the purpose of the intended study and setting out such particulars of the applicant's academic or professional background as would enable the Director to determine whether the applicant could benefit from the course or the courses of study he has in view. The relevant qualifications possessed by the applicant should be supported by acceptable certificates.
1.24 The decision of the Director on an application for enrolment as a casual student is final and conclusive.
1.25 A person who has been permitted to enrol himself as a casual student should at the time of his enrolment pay all fees and deposits in respect of each term as if he/she were a regular student of the Institute.
1.26 A casual student may follow one or more of the courses of study offered by the Institute but he/she shall not be a candidate for any degree or diploma awarded by the University.
Examinations
1.27 Applications for entry to a Diploma or Higher Degree examination must be made only by those who have been duly registered for the respective programme, whose registration continues to be in force and who are eligible to sit the examination.
1.28 Each application for entry to a Diploma or Higher Degree Examination must be made on the prescribed forms obtainable from the Senior Assistant Registrar of the Institute and should reach him on or before the closing date of entry to the examination.
1.29 Each Examination entry form must be supported by a receipt for the prescribed examination fees and such other documents as are prescribed in the
examination entry form.
1.30 A candidate who wishes to withdraw from an examination after the receipt of the admission card should annex same to his application for withdrawal and send it to the Senior Assistant Registrar of the Institute, so as to reach him before the commencement of that examination. No concession as regards entry fee payable for re-entry to the examination will be given to a candidate whose application for withdrawal is received after the commencement of the examination.
1.31 Under no circumstances will the Institute entertain any correspondence
regarding performance of a candidate at any of its examinations.
1.32 A candidate who has been successful at the Diploma or a Higher Degree
Examination may obtain from the Institute a statement to that effect/ provisional
certificate on payment of the prescribed fee.
1.33 The printed certificate will be issued after the convocation or after such other arrangement as may be recommended by the Senate and the Council of the University.
1.34 The University will hold each year on such date and at such time as directed by the Chancellor a convocation for the conferment of Degrees. All students who have satisfied the prescribed requirements for the Diploma and Higher Degrees shall submit the application for the appropriate Diploma or Degree in the manner specified by the notice announcing the convocation.
Prescribed Fees
1.35 Fees applicable to each programme of study will be determined in accordance with the decisions made by the University authorities. Information on fees pertaining to registration, tuition and examinations will be provided together with the admission application forms. All requests for such information should be made to the Senior Assistant Registrar of the Institute.
1.36 The yearly tuition fee may be paid in three instalments, each before the
Commencement of a term. All delayed payments will be liable for a 10percent
Service charge.
1.37 The examination Entry Fee should be paid in full by a student before he presents himself for the relevant examination.
1.38 The fee for the issue of a provisional certificate/transcript of academic record will be as follows :
Provisional Certificate .. .. .. Rs. 50/-
Detail Certificate Rs. 100/-
Transcript to be sent within Sri Lanka .. Rs.250/-
Transcript to be sent outside Sri Lanka ..Rs.350/-
1.39 All payments should be made to the Shroff Counter of the Postgraduate Institute of Pali and Buddhist Studies.
1.40 A receipt for payment of the prescribed fee should be annexed to the application for registration or the application for entry to the examination, as the case may be.
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